Job Information

NORC Meeting Planner - Meeting Logistics and Support in Bethesda, Maryland

Meeting Planner - Meeting Logistics and Support

Job no: 495848Work type: Regular Full-TimeLocation: Bethesda, MDCapability Area: Health Care


NORC at the University of Chicago is seeking an experienced Meeting Planner to help with meeting logistics and support, and other administrative and clerical support duties as required. This candidate will work under the direction of the Senior Meeting Planner/Logistics Lead, supporting a fast-paced team in organizing and running high-profile quarterly, Congressionally-mandated committee meetings for a government client. The position demands excellent customer service, exceptional organizational skills, a keen eye for detail, and a high level of professionalism.

Due to COVID-19, this position will initially be remote, but preferably applicants will be based in our Bethesda, MD office when it is safe to resume office work.

DEPARTMENT: Health Care Research

NORC’s expertise and ongoing work in health care delivery and financing — including access to insurance, payment and delivery-system reform, benefit design, and quality measurement — advance stakeholders’ understanding of policies and programs, facilitate implementation, and contribute to important improvements in cost and quality.

NORC’s expert staff has extensive knowledge of all aspects of health care delivery, from private marketplaces and employer-sponsored insurance to Medicare and Medicaid; from large health care systems to small clinics; and from the needs of children to those of older adults, people with disabilities, and ethnic and racial minorities. Our expert team includes social scientists that acquire, collect, and analyze data from health care organizations and patients; evaluators; health services researchers; health-policy analysts; and professionals with first-hand experience running and supporting health care programs.


  • Assist the Senior Meeting Planner/Logistics Lead in coordinating all aspects of meeting planning and meeting-related communications to include: vendor management, event registration, materials coordination, onsite support, post-event reporting, and invoice reconciliation

  • Develop event websites and online registration forms in Cvent

  • Summarize and transmit action items after client calls

  • Track correspondence with client, members, and participants

  • Work with food vendors to coordinate catering needs

  • Coordinate production of meeting materials to include: name badges, meeting materials, program books, electronic materials, supplies, signage, etc.

  • Assist in expense reimbursement processing per federal travel regulations

  • Oversee inventory and assist with packing and shipping of meeting materials

  • Join team in supporting onsite event activities and manage onsite registration

  • Assist in preparation of post-event registration reports

  • Track expenses and update event budgets

  • Data entry and administration functions to include ordering office supplies, conference call scheduling, and webinar arrangements

  • Support monthly meetings and other activities as assigned

  • May assist with other administrative responsibilities as needed.


  • Bachelor's Degree required

  • At least 3 years previous meeting planning experience

  • Experience arranging and facilitating in person and virtual meetings (e.g., teleconference, video conference, webinar)

  • Experience with Cvent online registration system

  • Experience with facilitation technology and polling software

  • Experience coordinating Federal government meetings a plus

  • Ability to manage multiple tasks/logistics simultaneously in an organized manner

  • Strong oral and written communications with a keen eye for correct grammar, spelling, and punctuation

  • Excellent computer and analytical skills, including Microsoft Office Suite

  • Ability to work with multiple project managers and function calmly under pressure

  • Ability to work both independently and as a team player

  • Knowledge and experience working with the federal travel system and processing Travel Orders and Reimbursements according to GSA Travel Regulations and HHS Travel Policies.

  • Local travel required for quarterly meetings.


NORC at the University of Chicago is an objective, non-partisan research institution that delivers reliable data and rigorous analysis to guide critical programmatic, business, and policy decisions. Since 1941, our teams have conducted groundbreaking studies, created and applied innovative methods and tools, and advanced principles of scientific integrity and collaboration. Today, government, corporate, and nonprofit clients around the world partner with us to transform increasingly complex information into useful knowledge.


For over 75 years, NORC has evolved in many ways, moving the needle with research methods, technical applications and groundbreaking research findings. But our tradition of excellence, passion for innovation, and commitment to collegiality have remained constant components of who we are as a brand, and who each of us is as a member of the NORC team. With world-class benefits, a business casual environment, and an emphasis on continuous learning, NORC is a place where people join for the stellar research and analysis work for which we’re known, and stay for the relationships they form with their colleagues who take pride in the impact their work is making on a global scale.


NORC is an affirmative action, equal opportunity employer that values and actively seeks diversity in the workforce. NORC evaluates qualified applicants without regard to race, color, religion, sex, national origin, disability, veteran status, sexual orientation, gender identity, and other legally- protected characteristics.

Advertised: October 5, 2020Eastern Daylight TimeApplications close: